COMPLIANCE CHECKLIST

Regulatory Compliance Checklist for Non-profits: Virginia

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Virginia

1. The non-profit organization has the status of tax-exempt under the IRS form 990, 990-EZ, 990-PF, or Form 990-N.
Yes .
No .
NA .
Remarks:
2. The organization files 501(c)(3) once per tax year and complies with all the requirements.
Yes .
No .
NA .
Remarks:
3. The organization files “Funding Disclosure Report” under 503(c)(3).
Yes .
No .
NA .
Remarks:
4. The organization does not endorse candidates, contribute to political campaigns or participate in any activity deemed political as per the Johnson Amendment to the tax code of 1954.
Yes .
No .
NA .
Remarks:
5. Financial bookkeeping is practiced in the organization.
Yes .
No .
NA .
Remarks:
6. Proper documentation of all the funds and donations is kept and reviewed periodically.
Yes .
No .
NA .
Remarks:
7. Employees are appropriately classified based on the Fair Labor Standards Act of 1938.
Yes .
No .
NA .
Remarks:
8. Employee safety is maintained as per the Occupational Health and Safety Administration (OSHA) requirements and/or the National Institute for Occupational Safety and Health (NIOSH) regulations.
Yes .
No .
NA .
Remarks:
9. The organization is compliant with the Fair Labor Standards Act (FLSA) imposed by the US Labor Department.
Yes .
No .
NA .
Remarks:
10. The non-profit is eligible to comply with information security standards like ISO 27001, PCI DSS, GDPR, and CCPA (these are the suggested regulations and are not restricted).
Yes .
No .
NA .
Remarks:
11. The organization has a compliance program aligned to the US Department of Justice compliance program.
Yes .
No .
NA .
Remarks:
12. The organization complies with the Environmental Protection Agency guideline for purchasing supplies, equipment, and services under EPA Grants
Yes .
No .
NA .
Remarks:
1. The non-profit has a registered agent who has an office address in Virginia.
Yes .
No .
NA .
Remarks:
2.The organization files Corporate Tax Returns (Form 500)no longer than six and a half months after the end of the fiscal year.
Yes .
No .
NA .
Remarks:
3. The organization files Annual Report with Virginia State Corporation Commission annually by the end of the registration month of the organization.
Yes .
No .
NA .
Remarks:
4. The organization renews Charitable Solicitations Registration with the Virginia State.
Yes .
No .
NA .
Remarks:
5.The organization renews Form NP1- Virginia Sales Tax Exemption with the Virginia Office of Charitable and Regulatory Program (OCRP) every five years.
Yes .
No .
NA .
Remarks:
6.The organization is registered with the Virginia Department of Taxation and comply with all the regulatory requirements.
Yes .
No .
NA .
Remarks:
7. The organization is registered with the Virginia Employment Commission and comply with all the regulatory requirements.
Yes .
No .
NA .
Remarks:
1. The non-profit has well documented its bylaws for smooth operations.
Yes .
No .
NA .
Remarks:
2. Non-profit board members are fiduciaries of the organization, and they adhere to their duties all the time.
Yes .
No .
NA .
Remarks:
3. Board meetings are conducted regularly.
Yes .
No .
NA .
Remarks:
4. The organization has a consolidated list of all the laws, regulations, and compliance requirements that it needs to comply with.
Yes .
No .
NA .
Remarks:
5. All the internal bylaws are well documented and communicated across the organization.
Yes .
No .
NA .
Remarks:
6. Non-profit affiliates are well communicated with the compliance requirements.
Yes .
No .
NA .
Remarks:
7. Affiliates are monitored periodically and controlled for financial and operational compliance.
Yes .
No .
NA .
Remarks:
8. Financial transactions are well documented and checked regularly for any fraudulent activities.
Yes .
No .
NA .
Remarks:
9. The Organization is compliant with the required norms and regulations specific to its industry. For example, compliant with FDA regulations in the case of the food industry, a healthcare non-profit must be compliant with HIPAA and other laws.
Yes .
No .
NA .
Remarks:
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